Privacy Policy

Last Updated: 2026
Website: https://www.tapandplay.co.uk
Business Name: Tap and Play Card Show
Email: tapandplaycardshow@gmail.com

1. Who We Are

We organise and promote Magic The Gathering events in the United Kingdom. This website provides information about our events and links to Eventbrite for ticket purchases. For the purposes of UK data protection law, we are the data controller for personal data collected through this website.

2. Information We Collect

We collect only the information necessary to operate our website and manage events.
Information You Provide

  • Name
  • Email address
  • Phone number (if submitted)
  • Details submitted through contact forms
  • Newsletter subscription details

Information Collected Automatically

When you visit our website, we may collect:

  • IP address
  • Browser type
  • Device type
  • Pages visited
  • Date and time of visit

This information is collected through cookies and analytics tools.

3. Ticket Sales via Eventbrite

We do not sell tickets directly on this website.
When you click to purchase tickets, you are redirected to Eventbrite.
Eventbrite processes:

  • Ticket purchases
  • Payments
  • Billing information
  • Account registration

Eventbrite acts as an independent data controller for that information.

You can view Eventbrite’s Privacy Policy here:
https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy

We may receive limited attendee information from Eventbrite (such as name and email address) strictly for:

  • Event check-in
  • Event communication
  • Managing attendance

We do not receive or store your payment card details.

4. How We Use Your Information

We use personal data to:

  • Respond to enquiries
  • Provide event updates
  • Manage attendance
  • Send marketing emails (only if you opt in)
  • Improve our website
  • Comply with legal obligations

We never sell or rent your personal data.

5. Legal Basis for Processing

Under UK GDPR, we rely on:

  • Contract – To manage your event participation
  • Consent – For newsletters and marketing
  • Legal obligation – For financial and record keeping
  • Legitimate interests – To operate and improve events

6. Event Photography & Media

Photos or videos may be taken during events for promotional purposes. By attending an event, you acknowledge that photography may take place.

If you prefer not to appear in photos or videos, please inform event staff upon arrival.

7. Cookies

We use cookies to:

  • Ensure the website functions properly
  • Analyse traffic and improve performance
  • Enhance user experience

You can control cookies through your browser settings.

8. Data Sharing

We may share limited data with:

  • Event staff
  • Email marketing providers
  • Website hosting providers
  • Analytics services

We only share information where necessary and ensure appropriate safeguards are in place.

9. Data Retention

We retain personal data only as long as necessary:

  • To manage events
  • To respond to enquiries
  • To comply with legal or accounting requirements

Financial records are typically kept for 6 years in line with UK regulations.

10. International Transfers

If data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR.

11. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion
  • Restrict or object to processing
  • Withdraw consent at any time

To exercise your rights, contact:
tapandplaycardshow@gmail.com

12. Complaints

If you are not satisfied with how we handle your data, you can contact:

Information Commissioner’s Office (ICO)
Website: www.ico.org.uk

Helpline: 0303 123 1113

We encourage you to contact us first so we can resolve any concerns.

13. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated revision date.